Executive Assistant

Update: This position has been filled. Please visit our Jobs page for information about current and future openings.

Upstate Forever is currently seeking a part-time, mostly remote Executive Assistant.

To apply, send a cover letter and resume via email to jobs@upstateforever.org by 5:00 p.m. on Monday, February 22, 2021. No phone calls, please. Please find the complete job description and details below.

JOB DESCRIPTION

Reporting to the Executive Director, the Executive Assistant will manage Board of Directors operations and provide administrative assistance to the staff.  This is a contract, part-time position that is remote the majority of the time. Click here to download a copy of this job description

Key Responsibilities

• Manage Board of Directors Operations
  • Schedule all Board and Committee meetings
  • Manage venue reservations and catering for Board and Executive Committee meetings
  • Coordinate the development and distribution of materials for Board and Executive Committee meetings
  • Take the minutes for Board and Executive Committee meetings
  • Coordinate the onboarding and offboarding of Board members
  • Ensure bylaws, charters, and other governing documents remain up-to-date and are properly stored
  • Ensure Board records are properly stored
• Provide administrative support to the Executive Director and senior staff
  • Coordinate meetings with partners and donors, including scheduling, venue reservations, and catering
  • Maintain records for contacts with Board members, donors, and partners
  • Support recruiting efforts for staff and interns
  • Assist the Executive Director with correspondence and preparation of meeting materials
  • Attend weekly Program Director meetings
• Coordinate staff meetings and communications; maintain the Employee Handbook
• Perform basic information technology administration tasks, including Google Suite user account management and phone system management

Skills and Experience

• Flexibility, attention to detail, good organizational and analytical skills, and excellent oral and written communication skills
• Extensive knowledge of Microsoft Word and Excel, familiarity with Apple products and Google applications
• Bilingual (Spanish) a plus

Compensation

This is a part-time, contract position requiring about 2-10 hours a week, at a rate of $25-30/hour, fluctuating throughout the year to accommodate Board of Directors activities. Workload will be the lightest in January, June, July, and December. 

This is a remote position except for a few in-person meetings throughout the year.

To apply, send a cover letter and resume via email to jobs@upstateforever.org by 5:00 p.m. on Monday, February 22, 2021. No phone calls, please.

COVID-19 precautions: To protect the safety of our employees in light of the recommendations from the State and Federal Governments as a result of the COVID-19 pandemic, Upstate Forever is currently implementing additional safety protections. These protections include but are not limited to social distancing practices; the wearing of masks in common areas; frequent disinfecting of commonly touched surfaces; and limiting office access to employees, maintenance workers, and cleaning service workers.

DEI commitment: Upstate Forever is committed to diversity, equity, and inclusion. We are taking deliberate steps to build authentic community partnerships and cultivate new leaders at all levels of our organization — from our membership to our staff to our board — to ensure that we better represent the community we serve.

Upstate Forever is an equal opportunity employer.

Click here to download a copy of this job description

Upstate Forever is a nonprofit conservation organization that protects the critical lands, waters, and unique character of Upstate South Carolina.