Receptionist / Finance Assistant

Update: The application window for position is now closed. Please visit our Jobs page for information about current openings.

Upstate Forever is currently seeking a part-time Receptionist / Finance Assistant to join our Greenville, SC office.

To apply, send a cover letter and resume via email to jobs@upstateforever.org by 5:00 p.m. on Friday, July 31, 2020. No phone calls, please. Please find the complete job description and details below.

JOB DESCRIPTION

Under the direction of Finance leadership, this position will serve as office receptionist; perform clerical tasks for Accounts Payables, Accounts Receivable, and benefits administration functions; and support facilities management activities. This is a part-time, onsite position.

Key Responsibilities

• Receptionist
  • Answer main phone line and route calls and voicemail messages
  • Greet visitors and service vendors
  • Distribute incoming mail and accept deliveries 
• Payables Assistant
  • Review incoming invoices for payment or obtain approval from appropriate staff
  • Assist with invoice processing, data entry, and filing
  • Assist with processing of employee expense checks and corporate credit card reconciliation
• Receivables Assistant
  • Maintain daily check log and prepare daily deposit reports
• Benefits Administration Support
  • Complete the IRA contribution transfer as a part of the bi-weekly payroll process
  • Notify the benefits management vendor of employee status changes
• Facilities Management Support
  • Perform routine checks of building safety systems (exit signs and fire extinguishers)
  • Communicate with office equipment and facilities management vendors as directed by Finance leadership
  • Monitor the performance of the housekeeping service and perform light housekeeping tasks, such as setup and cleanup for small luncheons, putting out the trash, and maintaining coffee supplies

Skills and Experience

• High school diploma or GED required; some college preferred 
• Two or more years of clerical experience
• Working knowledge of Microsoft Word and Excel, familiarity with Apple products and Google applications
• Familiarity with QuickBooks a plus
• Flexibility, attention to detail, and good communication skills
• Bilingual (Spanish) a plus

Compensation

Compensation range for 20 hours/week is $14.00-$17.50/hour and will be competitive and negotiable based on qualifications, skills, and experience.  Simple IRA with company contribution.

To apply, send a cover letter and resume via email to jobs@upstateforever.org by 5:00 p.m. July 31, 2020. No phone calls, please.

COVID-19 precautions: To protect the safety of our employees in light of the recommendations from the State and Federal Governments as a result of the COVID-19 pandemic, Upstate Forever is currently implementing additional safety protections. These protections include but are not limited to social distancing practices; the wearing of masks in common areas; frequent disinfecting of commonly touched surfaces; and limiting office access to employees, maintenance workers, and cleaning service workers.

DEI commitment: Upstate Forever is committed to diversity, equity, and inclusion. We are taking deliberate steps to build authentic community partnerships and cultivate new leaders at all levels of our organization — from our membership to our staff to our board — to ensure that we better represent the community we serve.

Upstate Forever is an equal opportunity employer. 

Click here to download a copy of this job description.

Upstate Forever is a nonprofit conservation organization that protects the critical lands, waters, and unique character of Upstate South Carolina.